Last updated: January 23, 2026
Welcome to Gapaian. These Terms of Service ("Terms") govern your access to and use of our resume builder, cover letter builder, learning management platform, and related services. Please read these Terms carefully before using our Services. By accessing or using our Services, you agree to be bound by these Terms.
By accessing, browsing, or using the Gapaian website, mobile applications, or any services provided by Gapaian ("we," "us," or "our"), you acknowledge that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy, which is incorporated herein by reference.
If you do not agree to these Terms, you must not access or use our Services. Your continued use of the Services after any modifications to these Terms constitutes your acceptance of such modifications.
These Terms constitute a legally binding agreement between you (the "User" or "you") and Gapaian. If you are accessing or using our Services on behalf of a company, organization, or other legal entity, you represent and warrant that you have the authority to bind such entity to these Terms, and in such case, "you" and "your" will refer to such entity.
Gapaian provides an online platform offering career development and educational resources, including but not limited to:
We reserve the right to modify, suspend, or discontinue any aspect of our Services at any time, with or without notice, and without liability to you. We may also impose limits on certain features or restrict your access to parts or all of the Services without notice or liability.
To use our Services, you must:
To access certain features of our Services, you must create an account. When creating an account, you agree to:
We reserve the right to refuse registration, suspend, or terminate accounts at our sole discretion, including accounts with usernames that we deem offensive, inappropriate, or in violation of these Terms.
You are solely responsible for maintaining the security of your account. We recommend:
You acknowledge that any person with access to your account credentials can access your account and all information stored in it. We are not liable for any loss or damage arising from your failure to maintain the security of your account.
As a user of our Services, you are responsible for your own conduct and content. You agree to use our Services in compliance with these Terms and all applicable laws and regulations.
You are solely responsible for:
Important Disclaimer: We provide tools and suggestions to help you create professional documents, but we do not verify the accuracy of the information you provide. You are solely responsible for the content of your resumes and cover letters.
You agree to use our Services only for lawful purposes and in accordance with these Terms. You agree not to use our Services:
We offer both free and paid subscription plans. Certain features and services may only be available to paid subscribers. The specific features available in each plan are described on our pricing page, which may be updated from time to time.
If you subscribe to a paid plan:
You may cancel your subscription at any time through your account settings or by contacting us. Upon cancellation:
Refund Policy: All subscription fees are generally non-refundable, except where required by applicable law, in cases of clear service defects or technical issues on our part, or as otherwise explicitly stated in a separate refund policy. We do not provide refunds for partial billing periods or unused portions of a subscription. If you believe you are entitled to a refund or are dissatisfied with our Services, please contact us at admin@gapaian.com, and we will review your case individually.
We may offer free trials or promotional discounts from time to time. These offers are subject to specific terms and conditions, which will be communicated to you at the time of the offer. Unless you cancel before the end of a free trial period, you will be automatically charged for a subscription at the then-current rate.
Prices displayed on our website may be exclusive of applicable taxes. We collect Value Added Tax (VAT) or similar indirect taxes in regions where we are required to do so by law. The final amount charged at checkout will include any applicable taxes based on your location. You are responsible for any additional taxes, duties, or other governmental charges that may apply to your use of our Services.
If you believe there is an error with a charge or wish to dispute a payment:
We are committed to fair billing practices and will work with you and your payment processor to resolve legitimate disputes.
The Services and all content, features, and functionality available through the Services, including but not limited to:
are owned by Gapaian or our licensors and are protected by Indonesian and international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to:
This license does not include the right to:
You may not:
"Gapaian" and our logo are trademarks or registered trademarks of Gapaian in Indonesia and other countries. You may not use our trademarks without our prior written permission. All other trademarks, service marks, and logos appearing on the Services are the property of their respective owners.
You retain all ownership rights to the content you create, upload, or submit through our Services ("User Content"), including the text, information, and data in your resumes and cover letters. We do not claim ownership of your User Content.
By creating, uploading, or submitting User Content through our Services, you grant us a worldwide, non-exclusive, royalty-free, sublicensable, and transferable license to use, reproduce, process, adapt, modify, publish, transmit, display, and distribute your User Content solely for the purposes of:
This license exists only for as long as you choose to keep your User Content in our Services and will terminate when you delete your User Content or close your account, except that we may retain and use anonymized, aggregated data that cannot be used to identify you.
You represent and warrant that:
We do not verify, endorse, or guarantee the accuracy, completeness, or quality of User Content. You acknowledge that you are solely responsible for your User Content and the consequences of posting or publishing it. We have no obligation to monitor User Content, but we reserve the right to review, edit, or remove User Content at our discretion, including content that violates these Terms or applicable law.
While we take reasonable measures to back up and protect your data, we strongly recommend that you maintain your own backup copies of your User Content. We are not responsible for any loss, corruption, or deletion of User Content, whether due to technical failures, security breaches, or any other reason.
Gapaian respects the intellectual property rights of others and expects our users to do the same. We respond to notices of alleged copyright infringement that comply with applicable law, including the Digital Millennium Copyright Act (DMCA) in the United States and similar laws in other jurisdictions.
If you believe that content on our Services infringes your copyright, please submit a notice containing the following information to our designated agent:
Please send all DMCA notices to our designated copyright agent:
Email: admin@gapaian.com
Subject Line: DMCA Takedown Notice
If you believe your content was removed in error, you may submit a counter-notification containing: (a) your physical or electronic signature; (b) identification of the removed material and its location before removal; (c) a statement under penalty of perjury that you believe the material was removed by mistake; (d) your name, address, and telephone number; and (e) consent to jurisdiction in your local federal court. We will forward valid counter-notifications to the original complainant.
We reserve the right to terminate the accounts of users who are determined to be repeat infringers of intellectual property rights.
Our Services may use artificial intelligence and machine learning technologies to provide features such as:
We believe in transparency about how we create and deliver content to you:
By using our Services, you acknowledge that: (a) our content is AI-supported and our team works diligently to maintain quality; (b) the best results come from combining our resources with your own research and professional guidance; and (c) ultimate decisions and actions based on our content remain your responsibility.
Our Career Dashboard uses AI to analyze your profile against general role requirements and provide career readiness assessments. When using the Career Dashboard, you acknowledge and agree that:
By using the Career Dashboard, you acknowledge that: (a) the analysis is based on generalized data and AI inference, not on specific employer requirements; (b) you are solely responsible for verifying role requirements with the organizations you wish to apply to; and (c) career decisions made based on the Career Dashboard are made at your own discretion and risk.
We may use third-party AI service providers to power certain features. When you use these features, your content may be processed by these third-party providers in accordance with their terms of service and privacy policies. We select reputable providers and require them to protect your data, but we are not responsible for their actions or any issues arising from their services.
We may use anonymized and aggregated data to train and improve our AI models. Your personal information and identifiable content will not be used to train AI models without your consent. For more details, please refer to our Privacy Policy.
We may offer beta, preview, or experimental features that are still in development. When using these features:
By using beta features, you acknowledge these additional risks and agree to these terms. Beta features will be clearly labeled as "Beta," "Preview," or "Experimental" in our Services.
You agree not to engage in any of the following prohibited activities:
If you engage in any prohibited conduct, we may, at our sole discretion:
You may terminate your account at any time by:
Upon termination, your access to the Services will cease, and your User Content may be deleted in accordance with our data retention policies. We recommend downloading and backing up any important content before terminating your account.
We reserve the right to suspend or terminate your account and access to the Services at any time, with or without notice, for any reason, including but not limited to:
We are not required to provide notice before suspending or terminating your account, but we will attempt to do so when reasonably possible. For accounts being terminated due to inactivity, we will send a notification to your registered email address at least 30 days before termination.
Upon termination of your account, whether by you or us:
After account termination, we will delete or anonymize your personal information within 30 days, except where we are required or permitted to retain it for legal, regulatory, security, fraud prevention, or other legitimate business purposes. For more information, please refer to our Privacy Policy.
Our Services may contain links to third-party websites, services, or applications that are not owned or controlled by Gapaian, including but not limited to:
We provide these links for your convenience, but we do not control, endorse, or assume responsibility for the content, privacy policies, or practices of any third-party services. Your interactions with third-party services are governed by their respective terms of service and privacy policies.
You acknowledge and agree that we are not responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with your use of or reliance on any third-party services or content. We strongly advise you to read the terms and privacy policies of any third-party services you access.
Please read this section carefully. It limits our liability to you.
The Services are provided on an "as is" and "as available" basis, without any warranties of any kind, either express or implied. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including but not limited to:
We do not guarantee or warrant that use of our Services will result in employment, job interviews, job offers, or any particular employment outcome. Employment outcomes depend on many factors entirely beyond our control, including your qualifications, experience, the job market, employer decisions, and other factors.
Our Services, including AI-generated suggestions and educational content, are for informational purposes only and do not constitute professional career counseling, resume writing services, legal advice, or any other professional advice. You should consult with qualified professionals for advice specific to your situation.
We are not responsible for the content, accuracy, or practices of third-party websites, services, or applications linked to or integrated with our Services. Any reliance on third-party content or services is at your own risk.
We do not guarantee that the Services will be available at all times. The Services may be unavailable due to maintenance, technical issues, security threats, or other factors beyond our control. We reserve the right to modify, suspend, or discontinue the Services at any time without notice or liability.
You are solely responsible for your use of the Services and for any consequences thereof, including the accuracy of your resumes and cover letters. You acknowledge that you are responsible for reviewing and verifying all content, including AI-generated suggestions, before using it.
Some jurisdictions do not allow the exclusion of certain warranties. In such jurisdictions, some of the exclusions or limitations in this section may not apply to you, and you may have additional rights under applicable law.
Please read this section carefully. It limits our liability to you.
To the fullest extent permitted by applicable law, in no event shall Gapaian, its affiliates, directors, officers, employees, agents, service providers, licensors, or suppliers be liable for any:
Whether based on warranty, contract, tort (including negligence), product liability, or any other legal theory, and whether or not we have been informed of the possibility of such damage.
To the fullest extent permitted by applicable law, our total aggregate liability to you for all claims arising out of or relating to these Terms or your use of the Services, whether in contract, tort, or otherwise, shall not exceed the greater of:
You acknowledge and agree that the limitations of liability set forth in this section are fundamental elements of the basis of the bargain between you and Gapaian, and that we would not be able to provide the Services on an economically reasonable basis without these limitations.
Some jurisdictions do not allow the exclusion or limitation of incidental or consequential damages. In such jurisdictions, our liability shall be limited to the fullest extent permitted by law.
The limitations of liability in this section shall apply to all claims, whether based on warranty, contract, statute, tort (including negligence), or any other legal theory, and whether or not we have been informed of the possibility of any such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.
You agree to indemnify, defend, and hold harmless Gapaian, its parent company, subsidiaries, affiliates, officers, directors, employees, agents, service providers, licensors, and suppliers (collectively, the "Indemnified Parties") from and against any and all claims, liabilities, damages, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to:
We reserve the right, at our own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, and in such case, you agree to cooperate with our defense of such claim. You will not settle any claim that affects us or our affiliates without our prior written consent.
This indemnification obligation will survive the termination or expiration of these Terms and your use of the Services.
We reserve the right to modify, amend, or update these Terms at any time at our sole discretion. We will notify you of any material changes by:
Your continued use of the Services after any changes to these Terms constitutes your acceptance of the modified Terms. If you do not agree with the modified Terms, you must stop using the Services and may terminate your account as described in Section 10.
We encourage you to review these Terms periodically to stay informed about your rights and obligations. The "Last updated" date at the top of this page indicates when these Terms were last revised.
Material changes will not apply retroactively and will become effective no sooner than fourteen (14) days after they are posted, except that changes addressing new functions of the Services or changes made for legal reasons will be effective immediately.
These Terms and your use of the Services shall be governed by and construed in accordance with the laws of the Republic of Indonesia, without regard to its conflict of law principles. You agree to submit to the jurisdiction of the courts located in Jakarta, Indonesia, for the resolution of any disputes.
If you have any dispute, claim, or controversy with us, we encourage you to first contact us at admin@gapaian.com to attempt to resolve the dispute informally. We will work with you in good faith to resolve any issues.
If we are unable to resolve the dispute within thirty (30) days of your initial contact, you agree that any unresolved disputes shall be resolved through binding arbitration as described below.
Except where prohibited by law, any dispute, claim, or controversy arising out of or relating to these Terms or the Services shall be resolved by binding arbitration administered by the Singapore International Arbitration Centre (SIAC) in accordance with the Arbitration Rules of the SIAC. The arbitration shall be:
The arbitrator's award shall be final and binding, and judgment on the award may be entered in any court having jurisdiction thereof. As Indonesia is a signatory to the 1958 New York Convention on the Recognition and Enforcement of Foreign Arbitral Awards, SIAC arbitral awards are enforceable in Indonesia.
Either party may seek injunctive or other equitable relief in any court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation, or violation of intellectual property rights or confidential information.
To the fullest extent permitted by applicable law, you agree that any arbitration or proceeding shall be limited to the dispute between you and us individually. You agree to waive any right to have any dispute brought, heard, administered, resolved, or arbitrated as a class action, collective action, private attorney general action, or in any other representative capacity. This waiver applies only to the extent it is enforceable in your jurisdiction; where class action waivers are prohibited by law, this provision shall not apply to you.
If arbitration is not available or is prohibited by applicable law in your jurisdiction, disputes may be resolved in the competent courts of Jakarta, Indonesia, which shall have exclusive jurisdiction.
These Terms, together with our Privacy Policy and any other legal notices or policies published by us on the Services, constitute the entire agreement between you and Gapaian regarding your use of the Services and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding the Services.
If any provision of these Terms is found to be unlawful, void, or unenforceable by a court of competent jurisdiction, that provision shall be deemed severable from these Terms and shall not affect the validity and enforceability of the remaining provisions. The unenforceable provision shall be modified to the minimum extent necessary to make it enforceable, or if it cannot be modified, it shall be deleted.
No waiver by us of any term or condition set forth in these Terms shall be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition. Any failure by us to assert a right or provision under these Terms shall not constitute a waiver of such right or provision.
You may not assign or transfer these Terms or your rights and obligations hereunder, in whole or in part, without our prior written consent. We may assign or transfer these Terms or our rights and obligations hereunder at any time without your consent, including in connection with a merger, acquisition, reorganization, or sale of assets. Any attempted assignment in violation of this section shall be null and void.
We shall not be liable for any failure or delay in performance of our obligations under these Terms arising out of any cause beyond our reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, strikes, or shortages of transportation, facilities, fuel, energy, labor, or materials.
Nothing in these Terms shall be construed as creating a joint venture, partnership, employment, or agency relationship between you and Gapaian. You have no authority to bind Gapaian in any way.
All provisions of these Terms which by their nature should survive termination shall survive, including but not limited to ownership provisions, warranty disclaimers, indemnity obligations, limitations of liability, dispute resolution provisions, and general provisions.
The headings and captions used in these Terms are for convenience only and shall not affect the interpretation of these Terms.
These Terms may be translated into other languages for your convenience. In the event of any conflict or inconsistency between the English version and any translated version, the English version shall prevail.
We may provide notices to you via email, regular mail, or postings on the Services. Notices sent by email will be deemed received 24 hours after the email is sent, unless we receive notice that the email address is invalid.
We are committed to making our Services accessible to all users, including people with disabilities. We strive to follow Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards and continuously work to improve the accessibility of our platform. If you encounter any accessibility barriers or have suggestions for improvement, please contact us at admin@gapaian.com.
You agree to comply with all applicable export and re-export control laws and regulations, including the Export Administration Regulations maintained by the U.S. Department of Commerce, trade and economic sanctions maintained by the Treasury Department's Office of Foreign Assets Control (OFAC), and the International Traffic in Arms Regulations maintained by the Department of State. You represent and warrant that you are not located in, under the control of, or a national or resident of any country or territory subject to comprehensive sanctions, and that you are not on any prohibited party list.
If you have any questions, concerns, or feedback regarding these Terms of Service or our Services, please contact us:
We will do our best to respond to your inquiry as soon as possible. For account-related issues, support requests, or technical problems, please include your account email address and a detailed description of the issue to help us assist you more efficiently.
Thank you for using Gapaian. We are committed to providing you with excellent tools and services to help advance your career. By using our Services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.